Student forms and applications
From time to time, UOW students may need to submit a specific application and/or request an official document. To get started, select from one of the following.
1. Official documents
Form link | Cut off date(s) | More information |
---|---|---|
a. Academic Transcripts | No cut off date. Will show only subjects with grades released. | Official documentation |
b. AHEGS | Available after degree is conferred (for degrees conferred December 2010 onward). | Official documentation |
c. Testamur (Graduation Certificate) | Available after degree is conferred, if original is lost or damaged or if your name has changed. | Official documentation |
d. Other letters (see information page) | Various (see information page) | Official documentation |
2. Subject related forms
Form link | Cut off date(s) | More information |
---|---|---|
a. Subject Addition Form | ‘Last day to add subject with approval of Head of Department’ for the session, as per Key Dates. | Continuing and re-enrolling |
b. Study Abroad Subject Addition Form | ‘Last day to add subject with approval of Head of Department’ for the session, as per Key Dates. | Continuing and re-enrolling |
c. Amendment to Academic Record Form | Applications can be received no later than four (4) weeks after the release of results, as per Key Dates. | Continuing and re-enrolling or Withdrawing from subjects |
d. Provisional Waiver Application (Apply in SOLS - Student Forms) | Check SOLS homepage for open and close application dates (normally a few days prior to the Census date (Key Dates)). | Provisional enrolment waivers |
e. Late Withdrawal Without Academic Penalty Form | Before end of last teaching week for the session (Key Dates). | Withdrawing from subjects |
3. Course related forms
Form link | Cut off date(s) | More information |
---|---|---|
a. Course Transfer Form - Undergraduate | Varies for each Faculty. Check details on form. | Changing a course or Campus, Major |
b. Course Transfer Form - Postgraduate | Varies for each Faculty. Check details on form. | Changing a course or Campus, Major |
c. Declare or Change Major or Minor Form | Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. | Changing a course or Campus, Major |
d. International Studies Minor Form | Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. | International Studies Minor |
e. Credit for Prior Learning - Coursework | Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. | Credit for Prior Learning |
f. Learning Statement - Coursework | Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. | Credit for Prior Learning |
g. Advanced Standing - HDR | Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. | Contact Graduate Research School |
h. Bridging Course Application | Closing date on website. | Bridging Courses |
4. Taking a break from study
Form link | Cut off date(s) | More information |
---|---|---|
a. Leave of Absence - Undergraduate Domestic (Apply in SOLS - Student Forms) | Census Date for session, as per Key Dates | Taking a break from study |
b. Leave of Absence - Undergraduate Domestic – 12 months leave already taken | Census Date for session, as per Key Dates | Taking a break from study |
c. Leave of Absence - Postgraduate Domestic | Census Date for session, as per Key Dates | Taking a break from study |
d. Leave of Absence - Higher Degree Research (Domestic & International) | Census Date for session, as per Key Dates | Contact the Graduate Research School |
e. Leave of Absence - International | Census Date for session, as per Key Dates | Taking a break from study |
5. International student specific
Form link | Cut off date(s) | More information |
---|---|---|
a. Reduced Study Load Application (Apply in SOLS - Student Forms) | To avoid financial liability, prior to the census date for the session, as per Key Dates | Your COE |
b. COE Extension (Apply in SOLS - Student Forms) | Not earlier than 3 months before your Visa expiry | Your COE |
c. Letter of Release Application | To avoid financial liability, prior to the census date for the session, as per Key Dates | Leaving UOW |
d. Course Withdrawal Application | To avoid financial liability, prior to the census date for the session, as per Key Dates | Leaving UOW |
6. Fees & money
Form link | Cut off date(s) | More information |
---|---|---|
a. Appeal Against Late Fee (apply via online form) | No cut off date. Will need to be settled to avoid results and documents being withheld. | Other Charges at UOW |
b. Refund of Fees Application (Domestic Students) | No later than 12 months after withdrawal of subject or last day of session, as per Key Dates. | Refunds |
c. Refund of Fees Application (International Students) | No later than 12 months after withdrawal of subject or last day of session, as per Key Dates. | Refunds |
d. Request to Transfer Credit Form (to UOWC or Accommodation) | No cut off date. | Contact Fees & Compliance Team |
7. Cross institutional & non-award study
Form link | Cut off date(s) | More information |
---|---|---|
a. Cross Institutional Study at UOW Form | 1 week prior to start of session, as per Key Dates. | Cross Institutional & Non-Award |
b. Cross Institutional Study at Another Uni Form | Check with Uni you are making application to. | Cross Institutional & Non-Award |
c. Non-Award Study at UOW Form | 1 week prior to start of session, as per Key Dates. | Cross Institutional & Non-Award |
Submitting your forms
Each application form will have information for how and where to submit the documentation. If you are arranging for a third party to collect a documents on your behalf, an Authorisation Form in SOLS - Student Forms must first be completed.
Still not sure?
- Coursework Students, contact Student Central
- HDR Students, contact the Graduate Research School