Student Forms

Student forms and applications

From time to time, UOW students may need to submit a specific application and/or request an official document.  To get started, select from one of the following.  

1. Official documents

Form link Cut off date(s) More information
a. Academic Transcripts No cut off date. Will show only subjects with grades released. Official documentation
b. AHEGS Available after degree is conferred (for degrees conferred December 2010 onward).    Official documentation
c. Testamur (Graduation Certificate) Available after degree is conferred, if original is lost or damaged or if your name has changed. Official documentation
d. Other letters (see information page) Various (see information page)  Official documentation

2. Subject related forms

Form link Cut off date(s) More information
a. Subject Addition Form ‘Last day to add subject with approval of Head of Department’ for the session, as per Key Dates. Continuing and re-enrolling
b. Study Abroad Subject Addition Form ‘Last day to add subject with approval of Head of Department’ for the session, as per Key Dates. Continuing  and re-enrolling
c. Amendment to Academic Record Form Applications can be received no later than four (4) weeks after the release of results, as per Key Dates. Continuing and re-enrolling or Withdrawing from subjects
d. Provisional Waiver Application (Apply in SOLS - Student Forms) Check SOLS homepage for open and close application dates (normally a few days prior to the Census date (Key Dates)). Provisional enrolment waivers
 e. Late Withdrawal Without Academic Penalty Form Before end of last teaching week for the session (Key Dates). Withdrawing from subjects

3. Course related forms

Form link Cut off date(s) More information
a. Course Transfer Form - Undergraduate Varies for each Faculty. Check details on form. Changing a course or Campus, Major
b. Course Transfer Form - Postgraduate Varies for each Faculty. Check details on form. Changing a course or Campus, Major
c. Declare or Change Major or Minor Form Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. Changing a course or Campus, Major
d. International Studies Minor Form Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. International Studies Minor
e. Credit for Prior Learning - Coursework Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. Credit for Prior Learning
f. Learning Statement - Coursework Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. Credit for Prior Learning
g. Advanced Standing - HDR Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. Contact Graduate Research School
h. Bridging Course Application Closing date on website. Bridging Courses

 

4. Taking a break from study

Form link Cut off date(s) More information
a. Leave of Absence - Undergraduate Domestic (Apply in SOLS - Student Forms) Census Date for session, as per Key Dates Taking a break from study
b. Leave of Absence - Undergraduate Domestic – 12 months leave already taken Census Date for session, as per Key Dates Taking a break from study
c. Leave of Absence - Postgraduate Domestic Census Date for session, as per Key Dates Taking a break from study
d. Leave of Absence - Higher Degree Research (Domestic & International) Census Date for session, as per Key Dates Contact the Graduate Research School
e. Leave of Absence - International Census Date for session, as per Key Dates Taking a break from study

5. International student specific

Form link Cut off date(s) More information
a. Reduced Study Load Application (Apply in SOLS - Student Forms) To avoid financial liability, prior to the census date for the session, as per Key Dates Your COE
b. COE Extension (Apply in SOLS - Student Forms) Not earlier than 3 months before your Visa expiry  Your COE
c. Letter of Release Application To avoid financial liability, prior to the census date for the session, as per Key Dates Leaving UOW
d. Course Withdrawal Application To avoid financial liability, prior to the census date for the session, as per Key Dates Leaving UOW

6. Fees & money

Form link Cut off date(s) More information
a. Appeal Against Late Fee (apply via online form) No cut off date. Will need to be settled to avoid results and documents being withheld. Other Charges at UOW
b. Refund of Fees Application (Domestic Students) No later than 12 months after withdrawal of subject or last day of session, as per Key Dates. Refunds
c. Refund of Fees Application (International Students) No later than 12 months after withdrawal of subject or last day of session, as per Key Dates. Refunds
d. Request to Transfer Credit Form (to UOWC or Accommodation) No cut off date.  Contact Fees & Compliance Team

7. Cross institutional & non-award study

Form link Cut off date(s) More information
a. Cross Institutional Study at UOW Form 1 week prior to start of session, as per Key Dates.  Cross Institutional & Non-Award
b. Cross Institutional Study at Another Uni Form Check with Uni you are making application to. Cross Institutional & Non-Award
c. Non-Award Study at UOW Form 1 week prior to start of session, as per Key Dates. Cross Institutional & Non-Award

Submitting your forms

Each application form will have information for how and where to submit the documentation.  If you are arranging for a third party to collect a documents on your behalf, an Authorisation Form in SOLS - Student Forms must first be completed. 

Still not sure?

Last reviewed: 22 November, 2017